Tasting Talks Week 2020

25.06.2020 in Case Study

Aus Krisen kann man nicht nur lernen, sie lassen auch Neues entstehen. Wir denken positiv, nutzen diese Chance und feiern 2020 die Premiere von Tasting Talks Week! Vom 22.-26. Juni überführen wir die Erfolgselemente des Media Tastings in die digitale Welt und präsentieren täglich von 14:00 bis 15:00 Uhr spannende Schwerpunktthemen unter dem Leitthema „Let’s work together. Now.“

Highlights:

  • 3D Soundeffekte
  • Streams über Embedded Zoom
  • Aussteller und Sponsoren mit Detailseiten
  • Interaktive Agenda mit Anbindung an Kalender und Favoritenauswahl
  • Votings

K5 Digital 2020 – Case Study

25.06.2020 in Case Study

30.06.2020 – 02.07.2020

Die K5 DIGITAL bietet als die E-Commerce Experten-Plattform viele innovative Formate.

Highlights:

  • Xing Events Tickets Anbindung
  • Streams und Embedded Zoom Sessions
  • Workshop-Buchungen
  • Interaktivität über Chat, Gruppenchat, Social Walls, Liveticker, Notifications
  • Aussteller und Sponsoren mit Detailseiten
  • Interaktive Agenda mit Anbindung an Kalender und Favoritenauswahl
  • Q&A und Votings

Video (3:55 Minuten)

Screen Galerie

K5 Digital powered by Events66

03.06.2020 in Blog

Die K5 wird digital und wir dürfen mit unserer Events66-Plattform dabei helfen! Hier kann man sich anmelden und alle Details zur K5 sehen: https://digital.k5.de/

Nahezu aller unserer Funktionsbausteine werden verwendet:

  • Tickets
  • Deck
  • Archiv
  • Aussteller und Sponsoren
  • Lead-Tracking

In Kürze werden wir hier weitere Details veröffentlichen

Event-Konferenz 2020

02.05.2020 in Blog

Am 13.5.2020 haben wir gemeinsam mit Livestream.watch eine Online Mini-Konferenz rund um die Themen, die Event-Veranstalter heute bewegen, veranstaltet.

Die Aufzeichnung steht weiterhin zur Verfügung.

Referenten

Programm

ab 15:30 Online-Konferenz geöffnet zur Teilnahme (Online-Einlass)
16:00
16:05
Begrüßung und gemeinsames „Könnt Ihr mich hören“ ;-D und Kurzvorstellung
16:05
16:20
Digitalisierung von Events – Sven Herchenhein
16:20
17:00
Event-Tech-Panel mit Katrin Taepke und Sebastian Greiner u.a. mit folgenden Themen:
– Übersicht über Tools für virtuelle Konferenzen (Katrin)
– Herausforderung im Streaming (Sebastian)
Die Teilnehmer können Fragen stellen.
17:00 Ende

Die Konferenz wurde aufgezeichnet und steht als Stream für angemeldete Besucher zur Verfügung.

Aussteller

Events66 Online Conferencing

17.03.2020 in Blog

In the last days we have worked hard to build our Events66 Online Conferencing product. You can setup your own online conference in 3 easy steps.

  1. Upload your content (Speaker, Schedule, Exhibitor & News) into the Events66 CMS
  2. Connect your streaming provider to the schedule entries (all streaming providers are support)
  3. Publish the data and invite your attendees to visit https://app.events66.com

Highlights

  • Live in Minutes
  • UX / UI optimized for online conferences. Twitch Deck / Youtube proven UX concepts instead of static images with click areas
  • Live Updates for Speaker, Schedule, Exhibitor & News data
  • Exhibitor contacts, details and interaction (e.g. 1-1 Chat launch & 1-1 Video-Conference launch e.g. Zoom, File Download)
  • Speaker interaction with live tools (e.g. slido.com or voxr.com)
  • Full service for setting up the external tools like Zoom and Slido.

Video

External services

You can easily integrate your external services like Zoom, Youtube, Hangout, Teams, Slido, etc. for streaming, chat or audience interaction. The external services are not part of our license and may have to purchased by your own. If you need a full service incl. all licenses and setup. Please contact us.

Gallery

New Standard App & Website for Online & Offline Events

06.03.2020 in Blog

We are releasing our new Standard Events66 App and Website for your event soon.

This solution has been optimized for online and offline events. Your attendees can download the Events66 App from the app stores or open the website, enter the eventcode and have immediate access to your published content. Setting up your event and content will be possible in a very short period.

Preview

Our App will be offered in three different types: Standard, Premium and Custom.

The solution will be based on our proven event app technology, that is in use at many events.

Online / Digital Event Features:

  • Just add your online streams or pre-recorded talks to the schedule-items and let your attendees / ticket holders participate. We are supporting all major streaming solutions: Zoom, WebEx, GotoWebinar, Youtube, Facebook Live, … (Standard App)
  • Enable search & matching of participants (Premium App)
  • Allow chats and scheduling of 1-1 meetings for participants based on our chats or other external solutions  (Premium App)
  • Enable online participant interactions (votings, polls and Q&A ) on schedule items and interact with your online attendees (Custom App)

For further feature details and pricing click here.

Please contact us for more details

 

App Screens

Web Screens

 

Try it live

  1. Download the app or launch the website
    iOS: https://apps.apple.com/de/app/events66/id1500903809?l=de&ls=1
    Android: https://play.google.com/store/apps/details?id=de.efec.events66
    Web: https://app.events66.com
  2. Enter the Eventcode „demo“

We are updating on a daily basis. If something is not working as expected send us a hint support@events66.com

Release February 2020

20.02.2020 in Blog

Last month we have asked our customers for feedback. This release is fully dedicated customers‘ feedback and provides a lot of the requested features.

Clarification of visibility of data and media

Based on customers‘ feedback, we would like to clarify the visibility of data and media files. Events66 Content Management System (CMS) handles the data and media as any other content management system (e.g. WordPress). Data (values in fields and texts) are only visible to the public on releasing, publishing, mailing or exporting the data. Media files (like images, pdf, etc.) are automatically public visible if you know the url as soon as they have been uploaded. The urls of media files are very long and not easy guessable (e.g. https://firebasestorage.googleapis.com/v0/b/events66app.appspot.com/o/vorlage%2Fcontent%2Fexhibitor%2FgMnLwV079wnguSnPylkG%2Flogo.png?alt=media&token=580b4143-a7b6-4d64-b659-75a0023c24b4).

Improved Export

You can now export a table view as well as full dataset. The „Export View“ exports only those fields that are in the view with the labels as header row, filter and sorting are kept. The full export exports all fields with the internal field keys.

New filter on tables as well as keeping filter, sort and search settings on navigation

Tables support now filters. According to the custom field type, the respective filter will be displayed. Filter, sort and search values will be kept as long as you are not reloading the screen.

Unique Field Values

Text and number fields have a new option „Is unique“. By activating this option the value will be validated on save or import.

References in Mail-Templates and additional display options for referenced fields in tables and forms

Mail templates are now able to resolve references and use the fields of the referenced items in mail templates. The display of referenced fields in tables and forms can additionally display two more fields of the referenced item.

Setup fields to be displayed in tables and references

Display reference in table views:

Display reference in form views:

Use fields from references in mail templates:

Header Image in self service forms

Self service forms support now a custom header image that is displayed on the top of the form for the given content type. The size of the header image has to be 1200px wide and 300 pixels high.

Others

  • Self service forms support now the event language. All system information texts are available in german and english. Fields and custom fields have to be translated on your own.It is now possible to move the fields to the sidebar.
  • Icon only actions buttons for small screens
  • Styling improvements
  • Improved image upload
  • Overall speed improvements 🚀
  • And we removed some bugs.

 

 

Setup a complete „Call for Presentations“ process – Walkthrough (15 minutes)

24.01.2020 in How To, Walkthrough

Within this walkthrough, you will learn to setup a call for presentations workflow for your event based on our self creation forms. The same process can be used for any kind of data that you want to collect from users that have not been added by you to Events66 CMS, e.g. Call for Papers, Call for Exhibitors, Ticketing, …

Overview

  1. Create a content type „Call for Presentations“ with all required fields
  2. Create internal views for daily work and status overviews
  3. Setup appearance
  4. Create email templates and status triggers for the all situations you would like to handle within Events66 CMS

Pre-requisite: You have created an event in Events66 and have administrative rights

1. Create a content type „Call for Presentations“ with all required fields

Please follow the following steps

  1. Create a new custom content  type and give it a name
  2. Enable self service and self creation. This will allows externals to create entries for this content type

    Enter a self creation intro text. This text is displayed above the form. You can also add a thank you text


    Hint: The link to your self creation forms can be found under the
    Self creation success text section on this form.
  3. Add the custom fields you want to have filled out in your call for presentations. See the following screenshot as inspiration. Keep in mind that self service permissions have to set to „Read and write“

    Please add a custom field of type „Status“ and add „In Review“, „Accepted“ & „Declined“ as values. We will use this field later for sending out email.

    Reorder the fields to match your requirements.

Please add two entries to your content for the next steps

Create internal views for daily work and status overviews

Based on your naming of the content type, a table view will be created by default for you.

Update the current view and the field you would like to have in your view.

After saving, your table view may look like:

You can also add a kanban view, by clicking on the view selection on the top of your view:

Setup appearance

The next step is to setup the appearance of your event external views. Please open the „Appearance“ item in the event settings and adjust the settings to fit to your event’s ci.

Now your already ready and you can provide the link to your self service form. (For getting link, see hint above)

Create email templates and status triggers for the all situations you would like to handle within Events66 CMS

Based on our email templating systems you can add email templates and let them be sent based on the document creation or status changes triggers.

  1. Create a new mail template for your type
  2. Select one of our templates or create your own text / html / mjml mail template
  3. Activate „Send email on status“
  4. Setup the status changes and conditions to match your requirements

By setting your mail template as above. This template will be send to each author of a new call for papers.

Repeat this steps for any acceptance and declination status changes. As soon as you change the status of the items in the call for presentation the given mail template will be sent to the recipient(s).

Congratulations! That’s it! You have setup a complete call for presentation process.

 

Release 01-2020

17.01.2020 in Blog

The January release will improve self services, provide new mail triggers based on status changes and new api functionality

Themeable Self Service Forms

We have updated the design and prepared themeable self service forms. Within the appearance section you can now change the colors and the theme of the self service forms.

New field type „Self Service Info Text“

The new field type „Self Service Info Text“ allows you to add HTML text elements into your self service forms. This elements will only be shown in the self service forms and not in normal forms.

New trigger of mailings based on status change

Mail templates have a new feature. You can now send emails automatically based on changes of status fields. Select the status field, the status value and one of the email fields. As soon as an item will saved (either by the backend, self service user or by api) and the status value is changed to the given value, the mail template will be send to the recipient in the given email field. Add as many status fields as you want. E.g. send automatic mails on new call for papers applications or attending / not attending answers.

See how to post for more information: More

New whitelisted POST / GET API

We have added a new API for getting and setting data by HTTP calls. The fields in the  API are now whitelisted, means, you can specify, which fields are allowed. The old API is still available. For More details and samples see How To Post.

Send automatic mail on status field change

16.01.2020 in How To

You can send emails automatically based on changes of status fields.

  1. Create a status field in your content type (if not present)
  2. Open the mail or create one for the given content type
  3. Select the status field
  4. Select the status‘ value
  5. Select one of the email fields of this content.

As soon as an item will saved (either by the backend, self service user or by api) and the status value is changed to the given value, the mail template will be send to the recipient in the given email field. Add as many status fields as you want. E.g. send automatic mails on new call for papers applications or attending / not attending answers.

Whitelisted API

16.01.2020 in How To

Basics

The REST URLs have the following format:

GET https://europe-west1-events66app.cloudfunctions.net/api/events/<eventID>/types/<contentType>/secret/<apiSecret>
Lists all objects.

GET https://europe-west1-events66app.cloudfunctions.net/apiv2/events/<eventID>/types/<contentType>/secret/<apiSecret>
Lists all objects only with whitelisted fields.

POST https://europe-west1-events66app.cloudfunctions.net/create
Creates a new object.

POST https://europe-west1-events66app.cloudfunctions.net/update
Updates a existing object

POST Headers
Every POST request has to use the following headers:

x-eventcode <your eventID (can be found in the general settings of your event)>
x-contenttype <the contenttype you want to access>
x-secret <the api secret you defined in the api settings>
Content-Type application/json

POST Body

The body is always build the same way, it’s a JSON object with top level key called „item“ with the data inside.
the data always uses the following syntax:
<fieldUID>: <value>

Note:
The fieldUID can be found in your content type settings.
The field title is required in every request.
If you want to post Images you have to put in inside of an „files“ key.

Example POST Request (create)

fetch(APIURL, {
    method: "post",
    headers: {
      "Content-Type": "application/json",
      "x-eventcode": YOUR_EVENTCODE,
      "x-contenttype": YOUR_CONTENTTYPE,
      "x-secret": YOUR_API_SECRET
    },
    body: JSON.stringify({ 
        item: {
            "title": "exhibitor", <----- required "files": { "logo": "http://www.logoURL.com", "profile": "http://www.profileURL.com" } "description": "exhibitor description", "hall": 1, "booth": "12c", "city": "cologne", } }) }) .then(res => res.json())
    .then(json => console.log(json))

Example POST Request (update)

fetch(APIURL, {
    method: "post",
    headers: {
      "Content-Type": "application/json",
      "x-eventcode": YOUR_EVENTCODE,
      "x-contenttype": YOUR_CONTENTTYPE,
      "x-secret": YOUR_API_SECRET
    },
    body: JSON.stringify({ 
        item: {
            "uid" : "123" <----- required
            "title": "exhibitor", <----- required "files": { "logo": "http://www.logoURL.com", "profile": "http://www.profileURL.com" } "description": "exhibitor description", "hall": 1, "booth": "12c", "city": "cologne", } }) }) .then(res => res.json())
    .then(json => console.log(json))

HTTP Status Codes

The REST API uses the standard HTTP status codes:

200 OK for a successfull GET or POST request
400 BAD REQUEST if something with your request ist wrong, e.g. you have no data in the POST request
404 NOT FOUND if the data you want to access is wrong or the access is denied

See Errorcodes for detailed error handling.

Standard JSON Response
All POST requests return a JSON object in the following format:

Example:

{
  status: 200,
  item: {
    title: 'exhibitor'
  }
}

Example:

{
   status: 404,
   error: 'The event has been deleted'
}

POST Request Error Codes

Missing item

Error Missing item in request.
HTTP Status 400
Description your request is missing an item or it is in the wrong format.
Solution Check „Post Body“ for information how to setup data in POST Requests

Missing title

Error Missing title field in item.
HTTP Status 400
Description Every Request needs the title field in the body.
Solution Add the title field to the item inside of the body.

Missing uid

Error Missing uid field in item.
HTTP Status 400
Description Every Request needs the uid field in the body.
Solution Add the uid field to the item inside of the body.

Event not found

Error Event not found
HTTP Status 404
Description No related event to the provided eventID found.
Solution Make sure you are using the right eventID

Event deleted

Error The event has been deleted
HTTP Status 404
Description The eventID you provided belongs to an event which is deleted.
Solution Make sure you are using the right eventID. If the error persists contact the support.

Wrong secret

Error Wrong api secret
HTTP Status 403
Description The api secret you provided is wrong.
Solution Use the api secret you chose at the top of the api settings.

Content type not found

Error The specified content type does not exists.
HTTP Status 404
Description The content type you provided was not found.
Solution The content type has to be an existing content type in your event.

Key could not be found

Error The specified file key could not be found (<key>).
HTTP Status 400
Description The given key in the error does not exist as a field in the content type.
Solution Create a field with the key or correct your key name.

Key not allowed

Error The specified key is not allowed in this API (<key>).
HTTP Status 400
Description The key you want to write is not whitelisted in the api settings.
Solution Whitelist the key in the api settings.

Wrong format

Error Please provide <fieldname> in the format <fieldformat>.
HTTP Status 400
Description You are trying to write data to a field that is not formatted correctly.
Solution Provide the data in the required format

December Release

12.12.2019 in Blog

The December release will improve mail templates, mailings and under the hood test automation

New Mail Templating

We have added MJML for creating new mails based on the public MJML syntax. We have also added some mail templates based on this to create beautiful emails with just one click. For details about MJML and more templates please visit https://mjml.io

New mailings history

Each content type has now the mailings history in the sidebar.

Item History

Each item provides now an item history that show the changes of the item. This feature allows you track the changes on a per field basis.

 

End-to-End Testing

We have created over 40 end-to-end testings for simulating user’s behaviors  and ensuring that everything works well. Watch the timelapse below:

Others

  • A lot of layout improvements
  • Import / Export of assignee by email address

How to get started

10.12.2019 in How To

1. Request your demonstration

  1. First of all you have to request a demonstration. We will arrange a meeting where we introduce you into the CMS, answer your questions and create a trial event for you, which you can use for testing our CMS
  2. You can request your demonstration either here directly or you can get more information about pricing, licensing and more here

2. Create your event and setup the data protection url

  1. Usually we will create the event for you during the demonstration. Should you ever need to create a new one by yourself please refer to the following articles:

3. Complete Order

  1. If you are happy with the trial version and want to upgrade to the full version you’ll need to fill out the „Request quote“ form.
  2. You can find the button „Request quote“ on the top of most sites e.g. when you click „Dashboard“ in the sidebar
  3. Fill out all information and click on „Request quote“ again
  4. We will contact you promptly to decide on further steps

4. Manage your event settings

  1. Change your event logo
    1. Click „Appearance“ in the sidebar
    2. At „Event logo“ either paste an url to your image or upload it from your computer
  2. Change your basic event information
    1. Click „General“ in the sidebar
    2. Modify any field you want and click „Save“
    3. For more information about the fields refer to how to create an event 

5. Create custom content types

  1. Click on “Content Types”
  2. Click the “Add” button at the top
  3. Refer to the following article for detailed information about creating content types

6. Create custom fields

  1. Select “Content Types” from Event Settings navigation
  2. Press the “Edit” button for the content type you would like to edit
  3. Select the “Fields” Tab
  4. Press the “Add custom field” on the top bar
  5. For more information about what kind of fields you can use and more refer to the Create custom fields in content type article

7. Add other user to your event

  1. Click „Users & Roles“ in the sidebar
  2. Click „Add“ on the top bar
  3. fill out the information about the user you want to add
  4. For more information refer to How to add Users

8. Activate self service & self creation

  1. If you want to send self service and self creation links you have to activate both in the content type settings
  2. Click „Content Types“ in the sidebar
  3. Choose your wished content type and click „Edit“
  4. Select the „Self Service“ tab
  5. activate self service and / or self creation
  6. Please refer to the following articles if you need more information

9. Get more information / Contact Support

From now on you are good to go and you can start to use the CMS

  1. If you need any further help you can either visit our How To Archive where you can find much more tutorials and information about everything you need here
  2. Or you can get in contact with us by using the „Contact Support“ form in your event sidebar

Create custom tables or kanbans

09.12.2019 in How To

You can create unlimited different tables and kanbans to view different fields of your items.

Create new Table

  1. Click on the icon at the top left corner of the screen which shows the current Name of the Table or Kanban
  2. Click „Add Table“ or „Edit“ if you want to edit the shown fields of a table
  3. Fill in the title field
  4. Drag&Drop the fields you want to show in your table to the right side
  5. You can change the order of your table
  6. Click „Create“

Create Kanban

  1. Click on the icon at the top left corner of the screen which shows the current name of the table or kanban
  2. Click „Add Kanban“ or „Edit“ if you want to edit the fields of a kanban
  3. Fill in the title field
  4. Select the index field.
    • For the index field you can choose fields from type „assignedTo“ or „status“
    • assignedTo is a fixed field type and contains all event users
    • status fields can be created in the content type settings.
    • the index field determines which columns will be created.
      • e.g. if you choose „assignedTo“ you will get a column for every event user
  5. You can select up to two additional kanban fields. These fields will be shown if you hover over the title of an item

Create custom fields in content type

05.12.2019 in How To

You can create custom fields in any content type

  1. Select „Content Types“ from Event Settings navigation
  2. Press the „Edit“ button for the content type you would like to edit
  3. Select the „Fields“ Tab
  4. Press the „Add custom field“ on the top bar
  5. Fill in the label and select a field type. Available field types are:
    • Checkbox
    • Color picker
    • Date picker
    • Date & Time Picker
    • Email
    • Emails
    • HTML
    • Icon Picker
    • Media (Images, Presentations, Documents, PDFs, Videos)
    • Number
    • Single Select
    • Multi Select
    • Reference (to other content type items)
    • Status (for Kanban)
    • Tag Cloud
    • Textarea
    • Text
    • URL
  6. Depending on the selected field type additional settings may apply
  7. Set the self service permissions for the new field
    • None (This field will not be visible to self service users.)
    • Read only: Self service users can only read the content of this field.
    • Read and Write: Self service users can edit the content of this field.
  8. Press „Save“ in the dialog
  9. Press „Save type“

Events66 CMS – Vexcon & TechXperience

24.11.2019 in Blog

This post ist only available in german, because both events will be held in german.

Die neue Version ist da  – umfangreicher – besser – einfacher

Pünktlich zu den Events Vexcon & TechXperience haben wir unsere neueste Version des Events66 CMS gestartet.

Vexcon

Unser Vorstand Sven Herchenhein wird am 26.10.2019 ab 15:05 Uhr zum Thema „Hunderte Stunden Arbeit sparen mit einem Event-CMS und einer Event-App“ vortragen und unser Events CMS vorstellen. Die Vexcon ist ein virtuelles kostenloses Event. Sie können von überall via Webinar teilnehmen.

Anmeldung via: Vexcon

TechXperience

Am 3.12.2019 findet die TechXperience in Ingelheim statt. Wir sind als Aussteller mit vor Ort und freuen uns auf Ihren Besuch.

Anmeldung via: https://www.techxperience.de/

Über Events66 CMS

Das Events66 CMS hilft Veranstaltern bei der Kommunikation mit z.B. Referenten, Ausstellern und Partnern. 

Nachdem wir unsere Kunden immer über einen langen Zeitraum begleiten und Feedback durch sie und weitere Anwender erhalten, haben wir unser Events66CMS weiter ausgebaut und noch mehr an die Bedürfnisse angepasst. Die Nutzer erwartet nun ein Tool, was trotz erweiterten Funktionen noch einfacher in der Handhabung als die Vorgängerversion ist und somit in der stressigen “Prä-Event-Zeit” entlastet.

Sehr gerne zeigen wir Ihnen in einer Demonstration den Leistungsumfang des Events CMS. Bitte vereinbaren Sie einen Präsentationstermin:

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Weitere Informationen

Weitere Details finden Sie auch im Artikel zum November Release.

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Major Release November 2019

21.11.2019 in Blog

The major release November 2019 will bring a lot of new features. New field types and new view types help the users in their daily work.

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New Custom Field Type „Status“

The new custom field type „Status“ is available for all content types. Each status in the status field type can have a dedicated text and background color. The status fields can be used as selection criteria for Kanban views.

New field „Assigned to“

The new custom field type „Assigned to“ is now part of all existing and new content types. You can assign a content type to each Events66 CMS user of the active event.

New Table Views

The existing single table approach has been replaced by views. Now you can multiple named views for each content type. Each view can have it’s own display fields. The view switcher is located on the top left on the content types‘ view page.

New Kanban Views

We have introduced Kanban views. Selection criteria fields for Kanban Views have to have the field type „Status“ or „Assigned to“.

Others

  • „+ Add content type“ is now located under „Event Settings“ and is named „Content Types“. Within you can add and manage content types
  • The color picker dialog has been updated.
  • New content type template „To do“
  • New reorder dialog of content type form fields
  • New filter for event activities

Create Mail Templates and send Mails

12.11.2019 in How To

Create Mail Templates

Mail Templates can be created by clicking on „Mail Templates“ in the sidebar of an event.

A mail template is always associated with one content type.

Within the mail body you can use placeholders for item fields from the associated content type or event (e.g. %%item.SelfServiceLink%% %%event.title%%).

While Events66 is supporting plain text and html emails as well, we are not offering a html mail editor.

For creating html mail templates, we suggest the free services from https://mjml.io/. You can create beautiful html templates there and copy the generated HTML or the MJML code to the mailbody field. If you copy MJML please keep in mind that the starting tag <mjml> and the closing tag </mjml> have to the first and the last tag.

Please keep in mind, that this email templates have to be syntactically correct. The mjml editor indicates this with a „x“ in a red cross. The preview of Events66 CMS shows also this errors.

Send a Mail

You can send Mails to any item which has a filled out mail field.

You have multiple options to access the mail menu:

Mail to a single item:

  1. Open the edit form of the item
  2. Click „Send Mail“

Mail to multiple items:

  1. Open a table view of any content type
  2. Select the items you wish to send a mail to
  3. Click „send Mail“

Create a new custom Mail

  1. Click on „Mailings“ in the sidebar
  2. Click on „Add“ at the top
  3. Choose an content type

Afterwards all steps are the same:

  1. Select a previous defined template or fill out the subject and body
  2. If you want want to write HTML in the body don’t forget to check the „Interpret body as HTML?“ option
  3. Click „Next“
  4. Choose which email field you want to use
  5. The list shows all items from the content type
    • Single item: Your item will be preselected
    • Multiple items: All chosen items will be preselected
    • New custom mail: no item will be preselected
  6. if the mail field you provided isn’t filled out in one item, it will be displayed with an orange background. Selected items with and orange background will not receive mails even if you check them.
  7. Click „Next“
  8. You will now see a list with all of your chosen items and the mail address(es) and you will get an example how your mail will look like for the first item in the list.
  9. Click „Send mail“ and your mails will be send
  10. After that you can see and clone your mail by clicking „Mailings“ in the sidebar.

Notes

  • The mail will be sent by using the default mailer settings or your configured mailer set up in „Mailer Settings“
  • If you prefer to use another mail delivery service, export the items of your type as csv (it includes all fields and the self service link) and use it in your preferred mail delivery service.

Data protection

09.11.2019 in How To

While creating an event, you will be asked for a data protection url.

Please ensure, that the data protection at this url covers all your legal requirements.

For any contributed data we will ask the contributor to accept your and our data protection policy

Self Service & Self Creation Forms

09.11.2019 in How To

Self service forms allow contributors to edit existing items. Self service forms are accessible by a token protected url. Anyone who has the url is capable to edit the item.

Self creations forms allow any user to create new items for given content type.

Create custom content type

09.11.2019 in How To
  1. Open or create an event and ensure that you have administrative rights for this event
  2. Click on „Content Types“
  3. Click the „Add“ button at the top
  4. Choose one of the provided templates or choose „Custom Content Type“ to create a new content type
    • Content Title: The title for your new content type
    • Navigation Icon: Select a navigation item. This icon will be shown in the sidebar navigation
    • Allow self service: Activate this setting, if you want contributors to edit or create (enable self creation as well) items. For more details please refer to self serviceFill in the required fields:
    • Press „Save type“: Now you have a new content type in your navigation sidebar.

Related
Self Service & Self Creation Forms

 

How to setup information for self service and self creation forms?

13.02.2019 in How To

You can provide information on self service and self creation forms such as intro texts and success texts.

  1. Login into your event (you have to be an admin of this event)
  2. Select „Content Types“ from the sidebar
  3. Select the type you want to add information to
  4. Select the „Self Service“ Section
  5. Activate self service and / or self creation if not already happened
  6. Fill out your information
  7. Press save

How to export and import data?

13.02.2019 in How To

Export

  1. Select your type and all items you want to export
  2. Press the „Export“ button. All your data in the type will exported as csv in your browser
  3. Open it from the download folder

Hint: If you open the CSV in Excel and special characters are not detected (eg. ä ö ü ß) or all data is displayed in one line. Please do the following steps.

  1. Rename the file extension to .txt
  2. Open the renamed file from Excel’s file open dialog and select UTF-8 as encoding.

Apple Numbers is detecting the format correctly

Import

Note: Importing data can override your data. The data you are importing must have a unique id for each row.

  1. Select the type you want to import data into
  2. Press the „Import“ button
  3. Open the CSV or XLS file, you want to import from
  4. Use auto-mapping or map the fields from your import to the fields in Events66. You can also skip fields. The mapping ist automatically saved for future imports. Keep in mind that the UID must be mapped
  5. A preview is shown on the bottom of the screen
  6. Validate the data and import as soon as you are sure to import the data. Records with the same id will be updated. New records will be added. No records will be deleted.

How to use the API

11.02.2019 in How To

You can access your data with our API to use them in 3rd party applications such as WordPress.

  1. Login into your event (you have to be an admin of this event)
  2. Make sure the items you want to get by api are „published“. Not published item are not accessible by API.
  3. Click on „API & Connections“ in the sidebar and enter a secret for your API. Without a secret, your API access is blocked
  4. Click on „Save“
  5. You will get a list with two links for each content type. One JSON link and one CSV link

What kind of roles are available and how can i add users?

08.02.2019 in How To

Events66 has the following roles for users:

  1. Administrators (a.k.a. admin) of an event
    This is the owner of an event. The admin can manage all belongings of an event
  2. Editor of an event
    An editor can maintain only data within an event
  3. Self Service User
    The self service user is not a explicite role. Everyone who has a self service url and is contributing data is seen as a self service user.

Add a new user as Administrator or Editor by clicking on „User & Roles“ in the sidebar:

  1. Press „Add“
  2. Fill in Name and Email of the new User
  3. Specify appropriate roles
  4. Press „Save And Back“

If the user has already an account in Events66, the user will receive an email with a link and the event is immediately visible in the users list of events. If the user does not exist, an invitation mail for creating an account will be send. As soon as the account is created, the user will have the event in the list of events.

Can I use my mail account?

04.01.2019 in How To

Yes, you can use your mail account.

We suggest, that you create an extra mail account on your mail server and enter the smtp credentials into the „Mail Settings“ section of your event. By clicking on „Test Settings“ an email will be send to your account.

If you want to use our mail system, press „Delete Settings“ to clear all fields.

What are types, fields, mail templates and self service users?

06.12.2018 in How To

Please consider the following picture:

Events
An Event is your event. It will be defined at least by an eventcode, title, date and language. Additional optional fields are available. The eventcode is a special field, it is the primary key for your event and can not be modified later.

Types
An Event has types. This types can be created based on our standard types or your own types. Types are for instance exhibitor, partner, speakers, notifications, … You can think of types like sheets in an excel file
If you would like to use the Events66 app, you have to use the standard types (you can add additional fields)

Fields
A type has fields. The fields are any kind of input types (text, dropdown, checkbox, image upload, tag cloud ,…). Each field as additional attributes like label, requirement flags, etc. The visibility and accessibility of fields can be restricted to Events66 users and contributors.

Self service users
You can allow that an external user (self service user) can edit the public fields of a type. Do enable self service, you have to set the item to „Self service allowed“. You can then send the self service link to the user. Anyone who has the link can open the form and fill in data in the self-service form.

Mail-Templates
The standard types come with mail templates for „invite self service user“ and „remind self service user“. You can modify this template and insert placeholder from the event or type / item.

For more details see the How it works section.

 

How is the license model?

01.12.2018 in How To

Our pricing is based on a per event fee. Pay once and use it until your event has been finished.

  • We are happy, if you use our software many months before your event. Therefore we charge per event.
  • Unlike most other software, we don’t charge you based on how many users you add. 5 users or 50, the price is the same.
  • Add as many contributors as you like, no extra fee is charged.
  • Unlimited mail templates and mailings – 25.000 mails for mailings included
  • 250GB storage space for all your data
  • 1TB data transfer capacity
  • Your data is available at least six months after the event has ended

If you are interested in our CMS you can request a demonstration.

Request Demonstration

 

Do we pay extra for more data and fields?

01.12.2018 in How To

No. Unlike most SAAS software, we don’t charge you based on how many entries you have, unless you have not stored more than 250 GB of data and not transferred more than 1 TB of data (up- & downloads)